NextGen HRMSHR Management System

16 modules · one employee record

Everything your HR team needs, in one place.

From the first job post to the annual appraisal — explore every module in NextGen HRMS and how they work together.

01 · Hire

Hire and onboard

Run your full hiring pipeline and bring new people on board without spreadsheets or email chains.

Recruitment & ATS

A drag-and-drop hiring pipeline with AI match scores, assessments, interviews and a talent inventory.

  • Seven-stage pipeline: Applied → Screening → Assessment → Interview → Final Review → Offer → Hired
  • AI match score, AI-generated candidate summary and suggested next steps
  • Pipeline, List, Analytics, Inventory and Jobs views
  • Job postings from your career portal or created inside the HRMS
Full recruitment tour

Employee Onboarding

Streamlined onboarding with employee self-registration and request tracking.

  • Create onboarding requests and invite new joiners to self-register
  • Track every request: pending, in progress, completed or expired
  • New hires land in the employee directory with the right role

02 · Organise

Organise your people

One secure source of truth for every employee, team and reporting line.

Employee Management

Complete employee profiles and documents, with status tracking across the employee lifecycle.

  • Employee directory with grid and list views, filters and CSV export
  • Track Active, Permanent, Contract and Probation employees
  • Flag profiles that need updating and lock accounts when required

Team Management

Build departments and teams with clear department heads and direct reports.

  • Two assignment types: direct reports to a department, or team members
  • Department heads, teams and direct-report counts at a glance
  • Create and restructure departments as you grow

Org Hierarchy

A live, interactive org chart built from “reports to” relationships.

  • Expand and collapse branches of the reporting structure
  • See vacant positions such as CEO, Head of HR, CTO and Head of Finance
  • Always in sync with each employee’s line-manager assignment

03 · Time & pay

Time, leave and pay

Policy-driven attendance, leave and payroll — calculated the way your company actually works.

Attendance

One-click clock-in and out, live attendance status and configurable shift rules.

  • Today, My Attendance, All Employees, Reports and Settings views
  • Present, on-time, late, half-day, leave and absent tracking
  • Reports with late minutes, total hours and overtime — exportable to CSV
  • Policy settings: office start time, grace period, half-day threshold, full-day hours, working days and timezone

Leave Management

Submit requests, track balances and manage approvals with a proper workflow.

  • Employees submit requests; managers and HR approve with full visibility
  • Filter every request by policy and status
  • Balances update automatically as leave is approved

Leave Policies & Advanced Settings

Configure leave types, entitlements, rules and advanced behaviour per leave type.

  • Leave types, entitlements and auto-assignment to employees
  • Count working days only, excluding weekends
  • Allow half-day leave and leave on past dates (useful for sick leave)
  • Allow changes to approved past leave, with re-approval

Payroll

Salary structures, payroll processing, records, analytics and compliance in one module.

  • Salary structures and grades, with basic and gross salary per employee
  • Process payroll by period with overtime rate, festival bonus, EPF and tax
  • Payroll history with filters and export
  • Analytics: payroll trends, department and grade distribution, cost breakdown, budget utilisation and increments due

Expense Management

Expense claims with an approval workflow and reimbursement tracking.

  • Track claims from pending to approved to reimbursed
  • Expense categories with maximum amounts to keep spending in check
  • Company policy rules that update every claim form instantly

04 · Grow

Grow performance

Structured appraisals and goals that turn reviews into real talent decisions.

Performance Management

A four-step appraisal workflow with ratings, goals and objectives.

  • Reporting Manager → Department Head → HR Head → CEO (optional)
  • Annual appraisal periods with ratings out of 5 and workflow progress
  • Pending reviews by role and recent appraisal activity
  • Goals and objectives for every employee

Employee Self-Service

A personal portal where every employee manages their own HR needs.

  • My profile, salary history, EPF and tax summary
  • Apply for leave and track approvals
  • Submit expenses, view goals and access documents

05 · Govern

Report, comply and control

Insights for leadership, documents for auditors and controls for administrators.

HR Dashboard

A live overview of headcount, attendance, pending leave and last month’s payroll.

  • Today’s attendance and attendance rate
  • Pending leave requests that need action
  • Quick access to employees, leave, payroll records and reports

Reports & Analytics

Attendance, leave and performance reporting for better workforce decisions.

  • Daily attendance, clock-in trends and late-arrival reports
  • Leave usage, department-wise balances and upcoming holidays
  • Performance insights, appraisal scores and KPI tracking

Compliance Center

Regulatory compliance and document management in one place.

  • Store compliance documents and certificates
  • Audit trails to track compliance activity
  • Monitor regulatory compliance status

Admin Panel

System administration, user management and security controls.

  • Role-based access for Super Admin, Admin, Management and Employees
  • Add employees, assign roles, edit and lock accounts
  • Central password management from the Security tab

Need help designing your HR policies too?

Our consultants can set up leave rules, salary structures and appraisal frameworks alongside the platform.

Explore HR services

See NextGen HRMS with your own workflows.

Book a walkthrough with our team. We’ll map your attendance, leave, payroll and hiring process onto the platform — and show you exactly how it would run.

Book a demoinfo@nextgenhrcons.com